As required by Federal laws and regulations, the Barbour County Board of Education does not discriminate on the basis of sex, race color, religion, disability or national origin in employment or in its educational programs and activities. Inquiries may be referred to Jeff Kittle, Title IX and Jana Miller Section 504/ADA Coordinator, Barbour County Board of Education, 105 South Railroad Street, Philippi, WV 26416, phone number 457-3030, or to the Department of Education’s Director of the Office of Civil Rights.



RACIAL, SEXUAL, RELIGIOUS/ETHNIC HARASSMENT AND VIOLENCE POLICY

It is the policy of Barbour County Schools that racial, sexual, religious/ethnic harassment and violence will not be tolerated under any circumstances. We firmly believe that all persons are to be treated with respect and dignity. Harassment and violent incidents will be responded to in a manner that effectively deters future incidents. Racial, sexual, religious/ethnic harassment and violence refers to unwelcome and unwanted behavior related to sex, race, religion, or ethnic groups that makes the recipient feel afraid, embarrassed, helpless, angry, or unsafe or upsets the recipient to the point that he/she cannot learn, cannot teach or be effective at school or at his/her job. Harassment and violence is prohibited between staff members, between staff members and students, between students, and from members of the public directed at students or staff, on school property or at school sponsored events. Some examples of harassment and violence may include but are not limited to: someone gay; ethnic or racial slurs; or threats, insults or assaults against someone due to their sex, race, religion, or ethnic group. For more information reference Barbour County Schools Policy 2300. If a staff member or student feels that his/her emotional well being, his/her sense of safety and security or sense of self-worth is being affected by such conduct, a complaint should be filed by contacting his/her school principal or by calling:

Superintendent of Schools
Barbour County Schools
105 South Railroad Street
Philippi, WV 26416


All Barbour County School Policies can be referenced at the following web site: http://www.wvschools.com/barbourcountyschools/



BARBOUR COUNTY SCHOOLS
MISSION STATEMENT

The mission of Barbour County Schools is to provide educational excellence with commitment to learning for all in preparation for the challenges of the 21st Century.



BARBOUR COUNTY SCHOOLS’
VISION AND CORE BELIEFS

We envision and believe in...
· a community that is informed, involved, and focused on educational excellence.
· schools where everyone is physically and emotionally safe.
· schools where students, faculty, parents and community join to establish and nurture a learning partnership and set high expectations to ensure personal and academic excellence for all learners.
· schools where individual student learning is ensured through data-driven decision making and faculty engagement in the implementation of research based best practices that support high quality instructions for all learners.
· schools where students and faculty will communicate effectively and work cooperatively.
· schools where, with faculty, parent and community support, students will develop creative expression and individual talents that will enable their success in the 21st Century.
· schools where everyone takes responsibility for their own actions.
· schools where students are technologically literate and globally-minded.
· schools where students will think critically, solve problems, and make informed choices.
· schools where students will demonstrate the rights and responsibilities of good citizenship.
·schools where students show respect toward themselves and others regardless of differences.
· schools where students develop the ability to become lifelong learners.



CODE OF CONDUCT
FOR WEST VIRGINIA STUDENTS

Students in the West Virginia public schools, in order to have the opportunity to reach their potentials, shall:

o Help create an atmosphere free from bullying, intimidation and harassment.

o Demonstrate honesty and trustworthiness.

o Treat others with respect, deal peacefully with anger, use good manners and be considerate of the feelings of others.

o Demonstrate responsibility, use self-control and be self-disciplined.

o Demonstrate fairness, play by the rules and not take advantage of others.

o Demonstrate compassion and caring.

o Demonstrate good citizenship by obeying laws and rules, respecting authority, and cooperating with others.



CLOSED CAMPUS

1.0 Purpose

Barbour County Schools is committed to providing for the safety and wellbeing of our students and our employees. This policy outlines expectations for students and visitors to any facility in Barbour County. Visitors are expected to follow guidelines in this policy and to recognize that their presence in the school building is solely at the discretion of the building administrator.

In order to keep students in a supervised, safe and orderly environment, the board of education and superintendent established a closed campus at all Barbour County Schools.

2.0 Responsibility/Implementation

2.1 It will be the responsibility of the school administration, school instructional personnel, and school staff to enforce this policy.

2.2 All Barbour County schools, PreK-12, will operate closed campuses.

2.3 In a closed campus environment, once students arrive for the school day, they must remain on campus for the remainder of the day.

2.4 Students shall not leave the school grounds at any time during the day without written permission of their parents/guardians and school authorities for the following reasons:

2.4.1 A specific need verified in writing by the parent/guardian and approved by school authorities such as a medical/dental appointment;

2.4.2 A parent/guardian and school approved work release, college class, Fred Eberle Career Technical Center privilege;

2.4.3 Participate in field trips or other school sponsored activities (with parent/guardian and school approval);

2.4.4 Participate in service learning and/or curriculum related opportunities arranged by the school;

2.4.5 Additional exceptions may be granted at the discretion of the superintendent or designee.

2.5 Students who leave the school campus without authorization shall be classified truant and subject to disciplinary action.

2.6 Loitering or sitting in vehicles in the parking areas, or anywhere in campus, will not be permitted.

2.7 Students are not permitted to enter any school during school hours for visiting or socializing.

2.8 Visiting Barbour County school facilities is a privilege, not a right. Visitors in our schools are defined as anyone who is not a member of the school staff or is an enrolled student. Visitors fall under the following closed campus restrictions:

2.8.1 All visitors must use secured facility access doors to enter the schools and must sign-in immediately upon their arrival.

2.8.2 All visitors to Barbour County facilities must show identification and register with the building administration office upon arrival. They must wear the appropriate lanyard and VISITOR badge in a conspicuous location provided by the school which identifies them as a visitor.

2.8.3 Visitors must return to the office to indicate their departure at the conclusion of their visit and return their identification.

2.8.4 Visitors to Barbour County facilities are subject to all policies of the Barbour County School system.

2.8.5 Visitors are expected to be appropriately dressed, and to display respect for activities in progress at the school.

2.8.6 Classroom visits must be approved in advance by the principal/designee and classroom teacher. Classroom visits must have a purpose and should not be excessive in length, as determined by the principal.

2.8.7 Visitors are not permitted to remove students from the classrooms, or any school activities, without the direct permission of the legal guardian of the student and/or building administrator accompanying the visitor during this time.

2.8.8 Visitors, upon the conclusion of their visit to a school, must sign-out and return their visitor badge.

2.9 Parents, legal guardians of students, school volunteers, LSIC, business partners-in education team members, and members of the school board are welcome to participate in events or to partake in lunch with students at the school. Other visitors may be invited by special permission of the principal/designee.

2.10 The principal has sole discretion both to deny visitation or to terminate a visitation in process for such things as emergencies; breaking community or school laws, policies, procedures; inappropriate conduct; disrupting the educational process or for safety concerns.

2.11 Salespersons or other non-instructional personnel are not allowed to disrupt class time activities.

2.12 Building principals, after consulting with the superintendant, shall have the authority to sign a complaint charging criminal trespassing when deemed necessary.

2.20 Entry into a Barbour County School’s campuses constitutes consent to inspection of persons and their property under their control.



VOLUNTEER, CHAPERONES, AND PARENTAL INVOLVEMENT

Reference Barbour County Schools Policies 9100 & 9610.



PHILIP BARBOUR HIGH SCHOOL COMPLEX
REQUIREMENTS FOR GRADUATION

(Effective for 2011 Graduating Class)

English Language Arts - 4 Credits
English 9, 10, 11, 12

Mathematics - 4 Credits
2 of the 4 credits will include Algebra 1 and one above. Algebra 1A & Algebra 1B (formerly Applied Math I and Applied Math II) will equal Algebra 1.

Science - 3 Credits
Physical Science (formerly Science 9), Biology (formerly Science 10), and one course above Science 10.

Social Studies - 4 Credits
World History, U.S. Studies, 20th Century America, and Civics

Physical Education/Wellness - 1 Credit

Health - 1 Credit

Fine Arts or Performing Arts - 1 Credit

General Electives - 5 Credits

Senior Project - Non-Credit

Work Based Learning - Non-Credit

Total Credits required: 27

Note: If you intend to pursue any type of higher education beyond high school, you should take 1 more science and 2 years of the same foreign language. Also, 3 of your math credits should be Algebra 1 & higher.


PHILIP BARBOUR HIGH SCHOOL COMPLEX
REQUIREMENTS FOR GRADUATION

(Effective for 2012-2013-2014 Graduating Classes)

English Language Arts - 4 Credits
English 9, 10, 11, 12

Mathematics - 4 Credits
2 of the 4 credits will include Algebra 1 and one above. Algebra 1A & Algebra 1B (formerly Applied Math I and Applied Math II) will equal Algebra 1.

Science - 3 Credits
Physical Science (formerly Science 9), Biology (formerly Science 10), and one course above Science 10.

Social Studies - 4 Credits
World History, U.S. Studies, 20th Century America, and Civics

Physical Education/Wellness - 1 Credit

Health - 1 Credit

Fine Arts or Performing Arts - 1 Credit

Introduction to the Majors - Non-Credit

General Electives - 5 Credits

Senior Project - Non-Credit

Work Based Learning - Non-Credit

Career Concentration Courses (4 Credits)

Professional Pathway
Skilled Pathway

*Science
4th Credit
Must be above Physical Science

*Concentration
Four (4) additional credits required related to the selected career concentration

*Foreign Language - 2 Credits
Must be in the same language

*Concentration
1 additional credit required an elective

Total Credits Required: 27



SENIOR PROJECT – GENERAL INFORMATION

Statement of Purpose:
The purpose of the Senior Project is to provide an opportunity for each 12th grade student to explore in depth an area of interest related to his or her career goals, while demonstrating mastery of skills acquired during the high school experience.

Graduation Requirement:
According to Barbour County Schools Policy 7300 all students entering grade nine beginning with the 1998-99 school term shall successfully complete a Senior Project as a non-credit graduation requirement.


Senior Project Goals:
1. To participate in an extended, rigorous and organized foundation for learning
2. To select and explore a topic of personal interest related to career goals
3. To prepare for post-secondary school expectations, requirements and experiences
4. To communicate knowledge and skills effectively before an
audience
5. To demonstrate mastery of West Virginia Instructional Goals and Objective


Senior Project Components:
1. The Research Paper (factual: report-style, or interpretive: thesis and conclusion)
2. The Project (e.g. a physical product, a performance, teaching or physical experience)
3. The Presentation (final component, a summary given before a review panel of adults)
4. (Optional) A second formal presentation to a larger panel for scholarship purposes


Senior Project Staff Support:
The great majority of on-campus Senior Project activities will take place during Senior English classes. The Senior English teachers will therefore serve as the key faculty contacts as they facilitate the student efforts by: a) explaining the project’s purpose, b) providing guidance in project selection, c) assisting in project organization and timelines, and d) scheduling and supervising research and computer resource opportunities, and e) serving on the review panel. Other assistance will come from the students’ Advisor, as assigned thru the Advisor-Advisee program.

Additional staff members or community members may become involved in various ways. English teachers may serve as resources in the research paper / documentation phase. Other teachers or citizens may serve as mentors or resource persons in areas of expertise related to students’ topics, and may serve as review panel members.

Further detailed information about the Senior Project will be provided to students at the beginning of the school year. Questions in the meantime may be directed to the PBHSC administration, guidance department or English 12 teachers.



WORK-BASED LEARNING

The Work-Based Learning component of each student’s educational plan is designed to provide a minimum of six (6) hours of work experience at one or more actual job sites. A non-credit graduation requirement, the Work-Based Learning experiences and sites must be pre-approved prior to completion and post-approved for graduation credit. This requirement is to be fulfilled outside of the school hours unless the student is participating in Co-op or clinical experience.

Type of Activities: A number of work based learning activities are available to the student. The following list is not intended to be exhaustive: clinical experiences, community service learning, field experiences, observations, any mentorship, shadowing, simulations, school-based enterprises, supervised agricultural experiences (SAE), registered youth apprenticeship program, cooperative education (Co-op), regular employment, internships, and/or other administrative approved activities.



PHILIP BARBOUR HIGH SCHOOL COMPLEX PERSONNEL

For a complete list of administrators, faculty, staff, coaches, and class sponsors, go to the departments section.

A weekly Looking Ahead will be posted on the school webpage. Parents can monitor student progress through the school webpage by using Ed Line.



EXAM EXEMPTION POLICY

1. Purpose:
Barbour County Board of Education believes that mid-term and final exams are an integral part of the learning experience and preparatory process for higher education, as well as providing information regarding mastery of the content standards. Administrators, teachers and parents should stress the importance of taking examinations and encourage students to prepare appropriately for examinations. The board also supports the notion that the possibility of individual student exemption from final examination encourages consistent student attendance in each class.

2. Definitions:
Mid-term/ final examinations – a written assessment, comprehensive or otherwise, composed of a collection of those questions that appropriately measure the content standards and objectives, which were taught in a specific course, which will enable the teacher of the course to determine individual student mastery of the curriculum.

Final Exam Exemption – teacher determined individual student incentive that supports student attendance in all classes; individual students would not be required to take a specific final in a specific class if the EXAM EXEMPTION PROCEDURES 7210 criteria are met.

3. The superintendent shall enact procedures that support mid-term and final examinations, and the possibility of exemption from such.

4. This policy, along with the EXAM EXEMPTION PROCEDURES 7210 shall be published annually in all middle school and high school student handbooks.


1. All students in grades 9 – 12 shall take midterm examinations.
a. A student shall be exempt from midterm exams ONLY in honors, weighted, or CTE classes.
b. In classes scheduled for a semester, the midterm exam shall occur at the end of either the first or third nine weeks.
c. In classes scheduled for a year, the mid term shall occur at the end of the 2nd nine weeks.
d. All midterm exams shall count 10% of the student’s midterm grade.

2. All students in grades 9 – 12, and those students in grade 8 enrolled in a credit-generating course (7th grade if taking a foreign language “1-A”) shall take final examinations.
a. All students enrolled in AP courses must take the AP end-of-course exam. The AP exam will not stand in-lieu-of the final exam.
b. All students enrolled in CTE courses must take the end-of-course exams. At teacher discretion, the end-of-course exams may stand in lieu of the final exam. However, if no written component to the end of course exam exists, a written component shall be included. The end of course exam, inclusive of a written component, shall count 20% of the student’s final grade.

3. Students may be exempted from a final exam if the following criteria are met:
a. Student maintains an “A” average and has no more than 3 absences in a semester class, 6 absences in a year-long class;
b. Student maintains a “B” average and has no more than 2 absences in a semester class, 4 absences in a year-long class;
c. Student maintains a “C” average and has no more than 1 absence in a semester class, 2 absences in a year-long class;
d. A student who has a “D” average in a class is not exempt from the final exam. However, the final exam will only count 10% of the overall average grade unless the final exam grade increases the overall average grade. In this case, the exam grade will count 20% of the overall average grade.
e. Students who have an “F” average in any class shall not be exempt from any final exam.

4. Exam exemptions shall be determined on a class-by-class basis.

5. The teacher of the class shall make the determination of individual student exam exemption status based on the criteria set above, as noted in the teacher’s written records.
a. Teachers shall count three tardies as one absence;
b. Teachers shall count an absence for any student who does not attend class on a given day;
c. Teachers shall count an absence for any student who is not in attendance at least three-fourths of the class period.
d. All absences recorded by the teacher shall count towards this exam exemption policy, except the following:

· Participation in a school sponsored activity – list to be provided by sponsor or coach;
· Failure of bus to run – list to be provided by transportation supervisor; Religious holidays – list to be provided by PBHS administrative office;
· Post-secondary visits and interviews (juniors – one day only; seniors – maximum 2 days) – documentation provided by student from college attended;
· Legal obligations – verification from court, etc;
· Death of a family member (defined as mother, father, sister, brother, grandmother, grandfather, aunt, uncle, brother-in-law, sister-in-law, niece/nephew, student’s child (no more than 3 days unless approved by the principal) – verification from funeral home.

6. Any student who is exempt from a final exam given the criteria above has the option of taking the final. In this case, the grade will only count if the exam grade increases the student’s overall average. In this case, the exam grade will count 20% of the final grade.

7. The school principal shall develop a schedule of finals for testing dates/times. Said schedule will be provided to all students.

8. Appeal Process – If a parent challenges the records kept by the teacher, the parent must meet with the teacher to discuss the concern.

8.1 If the parent is not satisfied after the parent/teacher conference, the parent may appeal in writing to the principal, explaining the reasons the teacher records are being challenged.

8.2 The principal will complete an investigation of the allegations within 2 school days, or prior to the regularly scheduled exam time, whichever come first. The principal shall conference with the parent and review the findings with the parent.

8.3 The principal shall determine if, based on the findings, the student should be exempt from final examination.

8.4 If the parent is not satisfied with the decision of the principal, the parent may file a Citizen’s Appeal by completing the Citizen’s Appeal and filing it with the Superintendent’s office within three school days, or prior to the regularly scheduled exam time, whichever comes first.

8.5 The Superintendent shall follow the Barbour County Schools Citizen’s Appeal process.



MASTERY TESTING FOR CREDIT

Testing Out of required or Prerequisite Offerings – A student may “test out” of a required or prerequisite course by taking an approved RESA VII examination to demonstrate mastery in the WV Content Standards and Objectives for the content area.
4.1 The student’s records will indicate that completion of the area of study occurred through the exam process.

4.2 The criteria for approval of the testing out of a high school course will follow the RESA VII guidelines.

4.3 Students will be notified of the application timelines for Testing Out as specified by RESA VII by the high school.



TRANSFER OF COLLEGE CREDIT; STUDENTS TAKING COLLEGE COURSES

Reference Barbour County Schools Policy 7220.



SCHEDULE CHANGES

Schedule changes will be made only for sound educational reason such as open classes/blocks, failed classes, and changes in career goals.



PHILIP BARBOUR HIGH SCHOOL COMPLEX
BELL SCHEDULE

Daily Schedule

7:40 Teachers in Classrooms

7:55 – 8:40 1st Period (45 minutes)

8:44 – 9:29 2nd Period (45 minutes)

9:33 – 10:18 3rd Period (45 minutes)

10:22 – 11:07 4th Period (45 minutes

11:07 – 11:42 “A” Lunch (35 minutes)

11:11 – 11:56 First 5th Period (45 minutes)

11:56 – 12:31 “B” Lunch (35 minutes)

11:46 – 12:31 Second 5th period (45 minutes)

12:35 – 1:20 6th Period (45 minutes)

1:24-2:09 7th Period (45 minutes)

2:13 – 2:58 8th Period (45 minutes)

Students to Buses


Advisor-Advisee Schedule
(First & Third Friday’s of Every Month)

7:40 Teachers in Classrooms

7:55 – 8:37 1st Period (40 minutes)

8:41 – 9:21 2nd Period (40 minutes)

9:25 – 10:05 3rd Period (40 minutes)

10:09 – 10:49 4th Period (40 minutes)

10:53-11:33 Advisor/Advisee(40 Minutes)

11:33-12:03 “A” Lunch (30 minutes)

11:37 – 12:17 First 5th Period (40 minutes)

12:07 – 12:47 “B” Lunch (30 minutes)

12:05 – 12:45 Second 5th Period (40 minutes)

12:51 – 1:31 6th Period (40 minutes)

1:35 – 2:15 7th Period (40 minutes)

2:19 – 3:00 (41 minutes)

Students to Buses


Two-Hour Delay Schedule

9:40 Teachers in Classrooms

9:55 – 10:25 1st Period (30 minutes)

10:29 – 10:59 2nd Period (30 minutes)

11:03 – 11:33 3rd Period (30 minutes)

11:37 – 12:07 4th Period (30 minutes)

12:07 – 12:37 “A” Lunch (30 minutes)

12:11 – 12:46 First 5th Period (35 minutes)

12:46 – 1:16 “B” Lunch (30 minutes)

12:41 – 1:16 Second 5th Period (35 minutes)

1:20 – 1:50 6th Period (30 minutes)

1:54 – 2:24 7th Period (30 minutes)

2:28 - 2:58 8th Period (30 minutes)



ADVISOR-ADVISEE

Schools must be concerned with the total student including social, emotional, and physical development. In addition, PBHSC believes that every student needs to be well known by at least one adult who has made a commitment to their success. Research shows that students learn best when they feel connected through a personal relationship with a teacher and feel known and recognized for being an individual. Therefore, every student (the advisee) will be assigned an “advisor” that will stay with them during their years as a student at Philip Barbour High School. This advisor should be one of the greatest influences that a student has at PBHSC. Advisor-Advisee sessions will generally take place on the first and third Friday’s of each month (see the weekly Looking Ahead for exact dates).

Some of the objectives for the Advisor-Advisee Program include:

1. Provides an opportunity for students to experience an advisory situation where students feel accepted and valued by teachers and peers.
2. Gives students an avenue by which they gain awareness of their own identity and uniqueness.
3. Provides students with individualized guidance and direction resulting in positive school experiences.
4. Promotes critical thinking, problem-solving, and decision-making skills.
5. Builds self-esteem, promotes responsibility, and provides opportunities for meaningful relationships and contributions.
6. Provides opportunities for extensive student involvement through shared decision-making and goal-setting.
7. Provides an environment of concern and acceptance for students.
8. Assist students in coping with academic concerns and setting goals that facilitate a positive school experience.
9. Provide students with an avenue for discovering their uniqueness and special talent and interests.
10. Develops effective communication between students, teachers, and parents, while improving home/school relationships.

Some of the activities that will be occurring through the Advisor-Advisee Program include:

1. Advisors and advisees will be reviewing attendance records and discussing issues related to attendance.
2. Advisors will be guiding students through the school/county policies, rules, and regulations.
3. Advisors will be assisting students with time management.
4. Advisors will be reviewing disciplinary records and discussing issues related to behavior.
5. Advisors will be assisting students with the exploration of careers and assisting them with their program of study (including course selections and scheduling every year).
6. Advisors will be working collaboratively with the English teachers in assisting students (when they become seniors) with their Senior Projects.
7. Advisors will be informing students of deadlines, tryouts, applications, etc. in academic and extracurricular areas.
8. Advisors will be informing students of available support services.
9. Advisors will be assisting students with self-awareness, goal-setting, and decision-making skills.
10. Advisors will be assisting students in preparation for becoming a contributing member to society as an adult.



STUDENT COUNCIL

The Student Council has an important role at Philip Barbour High School. It serves as the basis for student government and establishes a bridge between the students and school professional staff. In addition, the Student Council provides an ideal forum for the development of leadership skills.

The purpose of the Student Council is set forth as follows:

1. To foster and promote such improvements and activities as may be for the best interests of the school.
2. To unify student organizations.
3. To aid in the internal administration of the school.
4. To foster sentiments for law, order, and school spirit.
5. To encourage and regulate participation in the extracurricular activities of the school.
6. To regulate work of merit.
7. To promote high scholarship.
8. To develop in the student a growing appreciation of membership in a democratic form of government by providing the responsibilities and privileges of participating in such a democracy in the school.

The Student Council at Philip Barbour High School shall observe these general principles.



NATIONAL HONOR SOCIETY

The Philip Barbour High School Chapter of the National Honor Society is an organization designed to create enthusiasm for scholarship, stimulate a desire to render service, promote leadership, and develop character in the students of the high school. The selection of students for membership in the National Honor Society is based upon the following procedures, which are in accordance with Article IX of the National Honor Society Constitution and the National Honor Society Handbook:

1. The selection procedure should be determined by the Faculty Council and must be published. The procedure is subject to review and revision annually.

2. Student’s academic records are to be reviewed to determine scholastic eligibility.

3. Students who are eligible scholastically will be notified and told that, for further consideration for selection to the National Honor Society Chapter, they must complete the Student Activity Information Form.

4. All Philip Barbour High School faculty members are invited to make written comments on candidates. However, the five appointed members of the Faculty Council must make the actual selections. It is not permissible to take an entire faculty vote.

5. The Student Activity Information Form will be reviewed by the faculty council along with any other verifiable information about each candidate. The faculty council has the freedom and authority to interview candidates personally. Candidates receiving a majority vote from the faculty council will be inducted into the chapter.

6. The Faculty Council may request to reconvene to discuss and act upon National Honor Society selections or others matters by presenting to the principal such a request in writing, signed by a majority of the council.

7. Questions regarding the National Honor Society, its functions, or the selection process may be directed to the principal, associate principal or National Honor Society advisers. Appeals must first be addressed to the NHS advisor. The next level would be the principal. If not satisfied with decision of Faculty Council, a citizens appeal can be filed referencing Barbour County Schools Policy 9200.

8. The NHS handbook is available for review from either the advisers or the administration. The following guidelines are offered to assist in the definition of criteria in the area of scholarship, leadership, service, and character.



SCHOLARSHIP:

The student of scholarship must have a cumulative scholastic average of at least 3.50 on a 4.0 scale through the most recently completed semester. This average is considered as the standard of excellence.

LEADERSHIP: The student who exercises leadership:
· Is resourceful in proposing new problems, applying principles, and making suggestions;
· Demonstrates leadership in promoting school activities;
· Exercises influence on peers in upholding school ideals;
· Contributes ideas that improve the civic life of the school;
· Is able to delegate responsibilities;
· Exemplifies positive attitudes;
· Inspires positive behavior in others;
· Demonstrates academic initiative;
· Successfully holds school offices or positions of responsibility, conducting business efficiently and effectively and without prodding, demonstrates reliability and dependability;
· Demonstrates leadership in the classroom, at work, and in school or community activities;
· Is thoroughly dependable in any responsibility accepted.

SERVICE: The student who serves:
· Is willing to uphold scholarship and maintain a loyal school attitude;
· Participates in some outside activity: for example, Girl Scouts, Boy Scouts, Church groups, volunteer services for aged, poor or disadvantaged; family duties;
· Volunteers dependable and well-organized assistance, is gladly available, and is willing to sacrifice to offer assistance;
· Works well with others and is willing to take on difficult or inconspicuous responsibilities;
· Cheerfully and enthusiastically renders any requested service to the school;
· Is willing to represent the class or school in inter-class and inter-scholastic competition;
· Shows courtesy by assisting visitors, teachers and students.

CHARACTER: The student of character:
· Takes criticism willingly and accepts recommendations graciously
· Consistently exemplifies desirable qualities of behavior (cheerfulness, friendliness, poise, stability)
· Upholds principles of morality and ethics
· Cooperates by complying with school regulations concerning property, programs, office, halls, etc.
· Demonstrates the highest standards of honesty and reliability
· Shows courtesy, concern, and respect for others
· Observes instructions and rules, punctuality, and faithfulness both inside and outside of the classroom
· Has powers of concentration and sustained attention as shown by perseverance and application to studies
· Manifests truthfulness in acknowledging obedience to rules, avoiding cheating in written work, and showing unwillingness to profit by the mistakes of others
· Actively helps to rid the school of bad influences or environment.



STUDENT GRADING SYSTEM

1.0 Purpose. The purpose of the student grading system policy is to communicate student progress in meeting the West Virginia & Barbour County Schools’ Content Standards and Objectives.

1.1 Barbour County Schools expects each student to perform to the best of his/her ability. Each staff member will develop and maintain a climate that encourages and supports rigorous academic achievement and high standards of behavior.

1.2 Barbour County Schools will provide all students with highly rigorous instructional programs, projects, and other instructional activities designed to promote individual learning and measure individual student performance.

2.0 Responsibility. The West Virginia Department of Education along with Barbour County Schools will determine Content Standards and Objectives that relate to the essential elements for grade level subjects and courses.

2.1 The Content Standards and Objectives will address skills needed for successful performance in the next grade or next course in a sequence of courses.

2.2 On-site administrators and school personnel are directed to provide for and monitor an educational climate that encourages and supports individual academic achievement and high standards of behavior.

3.0 Procedures. The Superintendent is directed to establish procedures for the purposes of promoting and ensuring fair and equitable grading practices in all Barbour County schools.

3.1 The Superintendent is directed to take the Student Grading System Procedures before the Barbour County Board of Education for annual review prior to August 15 of each school year.

3.2 A synopsis of the Student Grading System Procedures shall be published, along with this policy, in all student and faculty handbooks.



STUDENT GRADING SYSTEM PROCEDURES

Middle school and high school (grades 6 – 12) will use a traditional percentage grade reporting system.

1. Certain courses at the high school level will be weighted given their formidable academic rigor.

Regular Weighted
Percentage Letter Honor Points Honor Points

93 – 100% A   4.0 – 5.0
85 – 92% B   3.0 – 4.0
75 – 84% C   2.0 – 3.0
65 – 74% D   1.0 – 2.0
0 – 64% F   0.0 –  0.0
I Incomplete   0.0 –  0.0

2. A Weighted Course List will be reviewed, revised and adopted in the following manner:

a. The Curriculum Committee will meet at minimum in September of
a presidential election year to review the current Weighted Course
List. If determined appropriate, the department chairs will revise
the Weighted Course List.

b. The Curriculum Committee will then submit the current or revised
Weighted Course List to the faculty senate for their review no later
than October 31.

c. The faculty senate will review the list as submitted, or revise the
list. The Weighted Course List will then be recommended to the
principal for review.

d. The principal may recommend the submitted list to the
superintendent, or may edit the list given his/her administrative
authority. The principal then will submit the recommendation to
the superintendent no later than November 30.

e. The superintendent will review the recommendation and either
approve/authorize its implementation for the following school year
or revise/edit as per his/her administrative authority, then authorize
its implementation for the following school year no later than
January 15.

f. The superintendent will provide a copy to the BOE for review.

g. Incoming freshmen will follow the Weighted Course List that was
adopted for their freshman year throughout their academic career.

h. The Weighted Course List will be attached to the synopsis of these
procedures and be published in the student and faculty handbooks.

3. High school students will not be allowed to repeat a course once a passing grade has been attained with two exceptions. Students who receive a final semester grade of D (65%-74%) in Algebra 1 or the entry level course of a
foreign language program may repeat the course for mastery with the
principal’s approval.

a. The student will receive a semester grade but will not receive
credit on his/her transcript.

b. Repeating the course will not expunge the grade of D earned in the
same class taken previously.

4. High school students who have failed a course may repeat the course as necessary to attain a passing grade and earn credit for the course.

5. Students who have been absent from school have the right to make up, without penalty, all work missed during their absence.

a. It is the student’s responsibility* to request all makeup work within
two instructional days of returning to school.

b. The teacher is required to provide a list of all makeup work due
 within two instructional days of the student’s request.
The teacher must also ensure, either verbally or in writing, that the student
knows the date certain the make up work must be completed and turned in.

c. Once the teacher provides the student with a list of make up work, the
student must complete all assignments and turn them in to the teacher
within a period equal to the number of days missed.

d. If this timeline is not met, the teacher may record a zero (0) in the
grade book for that/those assignment(s) not turned in; no further
extension to complete the work need be provided.

* (This does not apply to Pre-K – 2, and identified students with special
needs on a functional curriculum.)

6. Teachers shall issue a grade of I (Incomplete) to any student who has not completed their assigned work on the day grades are due to be turned in to the office.

a. All incomplete grades (except under unusual circumstances as
determined by the principal) must be changed to a regular grade
WITHIN TEN (10) INSTRUCTIONAL DAYS after report cards are issued.

b. It is the responsibility of the classroom teacher to make this change.

7. Any grade earned in a high school credit-generating course taken prior to
grade 9 in a student’s educational program shall be recorded on the student’s
high school transcript with the grade and credit earned.

a. This grade will be included in the student’s high school Cumulative
GPA.

*The statement above is to be clearly visible on all course
registration materials for middle school students and
disseminated to middle school teachers of such courses.

8. Students participating in distance learning courses are responsible for securing and viewing all lessons missed and for the completion of all assignments pursuant to the above make-up provisions. Grades for these courses will be based on successful performance as outlined in provided guidelines and converted to the grading scale by the supervising teacher as outlined above for distribution at the end of each grading period.

9. Students will be released to attend college with parent permission given the procedure outlined below:

a. Students may not be released from high school to take courses
at another institution that are already being offered at their high school;

b. Students earn .5 credit per 3-hour semester college course;

c. Students must supply an official college transcript to have the
course entered on his/her high school transcript;

d. College grades WILL NOT BE WEIGHTED:
A = 4.0; B =3.0; C = 2.0; D = 1.0.

e. The college grade will be reflected in the student’s high school

transcript with the credit as applied:

1 hour college credit course in a given semester = No high school credit
2 hours college credit course in a given semester = No high school credit
3 hours college credit course in a given semester = .5 high school credit
4 hours college credit course in a given semester = .5 high school credit
5 hours college credit course in a given semester = .5 high school credit
6 hours college credit course in a given semester – 1.0 high school credit

10. Citizenship/Comment sections of the report card or progress report will reflect behaviors such as: regard for school and individual classroom rules,

punctuality, care of property, courtesy, etc. It is of prime importance that

citizenship marks and academic grades be figured and maintained as

different entities.

11. The parents of seniors who are in danger of not graduating shall be notified by certified mail no later than five days after the end of the third grading period. If the student’s grades do not improve following the fourth grading period and final examinations, and the senior has not earned the requisite credits to graduate, the parents shall again be notified by telephone and a certified letter that their son/daughter is NOT eligible to graduate at the scheduled graduation.

12. The parents of juniors whose transcript reflects that they will be unable to earn the requisite credits to graduate at the end of their senior year shall be notified by certified mail no later than June 15.

13. An Honor Roll will be maintained at each middle and high school:

a. Students earning a 3.0 – 3.59 average shall be listed on the school
Honor Roll for publication or posting.

b. Those students earning a 3.60 – 3.99 average shall be listed on
the school’s High Honor Roll for publication or posting.

c. Those students earning a 4.0 or higher shall be listed on the
Principal’s Honor Roll for publication or posting.

d. No student may be considered for honor status in any grading
period in which he/she earns an F or I.

14. Teachers will meet at minimum in Professional Learning Communities (PLCs) during presidential election years
to review each report card and make recommendations to the superintendent regarding revisions, if needed,
to ensure each report card meets current standards
as set by WVDE and Barbour County Board of Education and follows best practices.

a. These recommendations must be forwarded to the superintendent no
later than May 1 of that same school year.

b. The superintendent or his/her designee will revise these procedures
regarding reporting methodology, if appropriate, and submit to the
Barbour County BOE for their review prior to August 15th of the next
school year.

c. The superintendent or his/her designee will update all grading systems
per the revised procedures and recommendations from the PLCs and
administrative staff prior to the first grading period.

15. Evaluation of student progress is a primary responsibility of the teacher. Achievement, on the part of the student
at the highest level of his/her ability, is a common goal of both school and home. While communication of student progress to
parent(s) or guardian (s) will be a primary goal of the school, it is the student’s basic responsibility, as determined
by their ability and effort, to successfully complete all subject and/or course requirements.

a. Report cards will be issued within ten instructional days of the last
day of each grading period.

b. Kindergarten and Pre-K report cards will be issued four times per
school year.

c. The reporting dates will be determined annually and placed on the
school calendar.

d. The school calendar will be published annually in student and faculty
handbooks prior to August 15th of each school year.

e. In addition to the quarterly report cards, a mid-term progress report
shall be sent home during the fifth week of the nine weeks period in
the event that a student is experiencing academic difficulty in one or
more subject areas.

f. Academic difficulty is defined as student progress of less than a “C” or
“Novice” in any course, or student behavior deemed not satisfactory in
any class or as determined by the principal.

g. Each school may opt to send progress reports home for all students
regardless of whether the student is experiencing academic difficulty.

h. The principal of each school will advise the superintendent in writing
by August 15th of each school year whether or not the school will be
sending progress reports home to all students or only those in
academic difficulty.

i. All teachers are required to send progress reports on all students as
denoted by the school-wide decision.

16. If the parents of a child are separated or divorced, both parents have the right to be informed of their child’s progress in school unless there is a court order to the contrary.

a. Written reports and conferences on student progress will be made
available to non-custodial parents on request unless forbidden by a
court order on file in the principal’s office.

b. To receive written reports and notification of conferences, a
noncustodial parent will make such request in writing through the
principal’s office (Must be completed annually; it is the parents
responsibility to notify the school of any address change.).

17. The classroom teacher shall maintain a written and/or electronic record of student grades.

a. Middle and high school final grade entries must be in the form of
percentages.

b. Teachers will turn in to the principal or his/her designee written or
electronic student grades for each subject/course taught at the end of
the school year.

c. These records will be maintained by the school for the duration of the
next school year.

d. After that time, the grade book shall be returned to the teacher.



WEIGHTED COURSES

AP Studio Art, Pre-AP Biology, Chemistry II, Advanced Physics, AP English 11, Advanced Musical Studies, AP Biology, Human Anatomy, Forensic Science, AP English 12, Trigonometry, Pre-Calculus, AP Calculus, Spanish III, Spanish IV, AP US History, AP Gov./Politics, AP Psychology.

Graduation Honors System
(Effective with the Class of 2011)

Summa Cum Laude: 4.0 +
Magna Cum Laude: 3.75-3.999
Cum Laude: 3.5-3.749



HIGH SCHOOL RETENTION

3.1 Credits required for grade placement – The following scale of earned
units shall be used by Philip Barbour High School to determine the
grade placement of students:

Sophomore: 6 earned units of credit
Junior: 12 earned units of credit
Senior: 19 earned units of credit

3.2 The credits required for grade placement must include completion of
English. Science. Math and Social studies from the previous grade.



FERPA

The purpose of these procedures is to set forth the conditions governing the protection of privacy and access of parents and students as it relates to the collection, maintenance, disclosure and destruction of education records by agencies and institutions under the general supervision of the Barbour County Board of Education. For further information reference Barbour County Schools Policy 8900.



PARTICIPATION IN EXTRA-CURRICULAR ACTIVITIES

Extra-curricular activities are defined as any activities during non-school hours that do not earn classroom credit. In order to participate in extra-curricular activities, students must meet all requirements prescribed by the West Virginia Department of Education and the West Virginia Secondary Activities Commission, which includes having minimum of a 2.0 grade point average for the semester prior to participation.

**Note: To participate in an extra-curricular activity on a given day, the student must be present for the equivalent of at least four full class periods on that day.



STUDENT FEES, FINES, AND CHARGES

Reference the Barbour County Schools Policy 8820.



OPPORTUNITY FOR EXEMPTION FROM CLASS ACTIVITY

Due to religious beliefs or moral issues, we occasionally have concerns expressed by parents with regard to some classic literary pieces and health issues (such as awareness of AIDS, STD’s and fertility control). Parents should maintain an open line of communication with their students so that they are aware of topics of discussion. If a parent becomes concerned about a specific topic, please feel free to contact one of our administrators to discuss options, which are available for your student beginning with curricular review.



SOCIAL RELATIONSHIPS

With the exception of holding hands, any body contact between students while on school grounds will result in disciplinary action.

FIRST OFFENSE – One day in-school suspension or Saturday Detention
SECOND OFFENSE – Two days in-school suspension or Saturday Detention
THIRD OFFENSE – Three days in-school suspension plus a parental conference before readmission.
FOURTH OFFENSE – Three days out-of-school suspension and a conference with the Superintendent of Schools or designee.

Reference to Barbour County Schools Policy 8400-7.8



STUDENT ILLNESS

If a student becomes ill or is injured, he/she will be issued a pass to the office and/or Brandon Wellness Center. Students are not to leave the campus due to illness without permission from the office. The office staff will make arrangements for the student to go home, if necessary. Loitering will not be permitted.

**NOTE: Students who have driven to school will not be permitted to drive home when sick. They must call a parent/guardian to be picked up.



RE-ENROLLMENT OF DROPOUTS AND STUDENT WITHDRAWAL FROM SCHOOL

To better guarantee success of a student that has dropped out of school and desires to re-enroll, students need to return to school during the first week of a given semester.

West Virginia Department of Education Verification of Enrollment Form (WVDE 25-24-03) will only be provided to students who have dropped out of school and re-enrolled after they have been present for a minimum of 40 to 45 days. Exceptions will be made only in the case of extenuating circumstances approved by the school administration. For more information reference Barbour County Schools Policy 8210-2.8.



HOMEWORK
AND MAKE-UP WORK POLICIES

Homework assignments are an important extension of the classroom experience as they fulfill curricular needs through preparation, reinforcement, and enrichment activities. Students should expect homework to be assigned on a regular basis in reasonable amounts. Specific homework generally will not be assigned over a holiday period. Homework will not be used as a punitive or disciplinary procedure. Homework may or may not receive a formal grade, but it will be checked. The administrators may coordinate amounts of homework assigned to ensure that students are not overloaded.

When requesting homework to be picked up for a student, a minimum of 24 hour notice is required. This is due to teachers having their planning period to prepare the homework for the student.

According to the West Virginia Superintendent of Schools, all students will be permitted to make up work missed because of absence whether deemed excused or unexcused. The following policy will be followed:

a) A student returning from a one-day absence shall make up the work the following day. Students missing two days shall have two days to make up their work, etc.

b) Students with excused absences may be given additional time to make-up work by signing written agreements with the teachers involved. Teachers will retain these agreements on file. Credit will not be given for work not submitted within the agreed upon time frame.

c) All students are responsible for requesting make-up work from their teachers upon their return to school following absences.

For more information reference Barbour County Schools Policy 7200.



SUBSTANCE ABUSE AND TOBACCO CONTROL

Possession or use of tobacco in any form will not be permitted on school property. The West Virginia State Legislature has declared its intent to discourage and ban the use of tobacco products by minors. This was done through Article 9A: TOBACCO USAGE RESTRICTIONS.

Code 16-9A-3 directly addresses “Use or Possession of Tobacco or Tobacco products by persons under the age of eighteen years. This was deemed a misdemeanor,” This is also within the concurrent jurisdiction of the county magistrates.

Code 16-9A-4 addresses “use of tobacco or tobacco products in certain areas of certain public schools being prohibited; penalty” and “every person who shall smoke or use tobacco products in any school or state or on any school grounds actually used for instructional purposes while such school is used or occupied for school purposes shall be guilty of a misdemeanor…” The section falls under the concurrent jurisdiction of the county magistrates.

Students using illegal drugs or controlled substances, or having them in their possession will be referred to the appropriate legal authority for possible prosecution. The term “controlled substances” refer to alcohol, drugs, tobacco, prescription medicine and non-prescription medicine. This will be in addition to action that may be taken by the School Administration, Superintendent of Schools, and Board of Education. According to county policy, students suspended for use or possession of controlled substance must complete counseling on the topic prior to re-admittance. For more information see Barbour County School Policy 8400-7.14.



APPEALS PROCEDURES FOR CITIZENS

Reference Barbour County Schools Policy 9200.



MEDICINE-MEDICATION & IMMUNIZATIONS

1. Medicine and over-the-counter medications will be delivered to the Brandon Wellness Center by the parent/guardian. Such medications will then be maintained and secured in the Brandon Wellness Center or by the school nurse.

2. Only medicine prescribed by a doctor, and in its original container, will be given to a student.

3. Teachers will not permit students to leave their class to take medicine unless the office has granted written permission.

4. Immunizations need to be updated according to Barbour County Schools Policy 8700-5.2.



LOCKERS

Lockers and locks are provided for each student’s convenience. It is the student’s responsibility to keep the equipment in good working condition. Any problems with a lock or locker should be reported to the office immediately. For student security of personal belongings, the locker shall be kept locked at all times. Students will not be permitted to go to lockers during instructional time.

Backpacks and gym bags must be kept in lockers during the school day. Gym bags may be carried from the locker to the gym and back to the locker only. Gym bags are not permitted in classrooms. Lockers will be assigned either during the summer or the early part of the school year. Replacement costs for lost or student damaged locks is $10.00.



STUDENT DRESS

Inappropriate Dress and Grooming - A student will not dress or groom in a manner that disrupts the educational process or is detrimental to the health, safety or welfare of others. A student will not dress in a manner that is distractive or indecent, to the extent that it interferes with the teaching and learning process, including wearing any apparel that displays or promotes any drug-, alcohol- or tobacco-related product that is prohibited in school buildings, on school grounds, in school-leased or owned vehicles, and at all school affiliated functions. This shall include but not be limited to any clothing that is reasonably considered disruptive or inappropriate by the school principal. Examples of clothing that would be considered disruptive include, but is not limited to: clothing that exposes any undergarments or the mid part of the body, no short shorts (mid-thigh), no tank tops, spaghetti straps or halters. No sunglasses will be permitted to be worn in classes or inside during the school day. No clothing or tattoos depicting violence, blood, knives, guns, or skulls will be permitted. No see-through mesh or fishnet clothing. No clothing that has holes or cutout places in it shall be allowed. No clothing or tattoos that evidence gang membership or that contain depictions of or references to, or is suggestive of sex, alcohol, drugs, tobacco, obscenities, or profane language. No articles such as chains or spiked jewelry that could be used as a weapon shall be allowed. No baggy clothing that is considered to be a safety hazard shall be allowed. No masks, bandanas, hoods that are worn on the head or other clothing that conceals the identity of an individual shall be permitted. Please refer to BCS Policy 8400-7.9 for further information.



TELEPHONES / MUSIC & ELECTRONICAL DEVICES

The office telephone is a business phone. Only in emergencies, and after approval from office personnel, may a student use the office phone. Students are not permitted to use cellular phones, personal music devices (e.g. CD or MP3), or electronical devices (cameras, pdas, etc.) during instructional time. Students may use cell phones or electronical devices before school, between classes, during lunch, and after school. Any a cell phone or musical device that is visible is considered in use and the teacher will confiscate and turn into the office. Any cell phone that rings or vibrates at a prohibited time is considered in use and will be confiscated and turned into the office. A parent or legal guardian will be required to pick up the phone or musical device between the hours of 7:10 – 7:55 or 3:00 – 4:00 the following school day. The student will no longer be permitted to have a cell phone, musical, or electronical device during the school day for the remainder of the school year. Please refer to BCS Policy 8410 for more information.

THE SCHOOL IS NOT RESPONSIBLE FOR LOST OR STOLEN ELECTRONIC DEVICES.



STUDENT FOOD / DRINK IN THE CLASSROOM

No food or drink other than bottled water is permitted in the classroom or laboratory at any time. Any personnel or student are not permitted cafeteria trays outside of the commons area. No food or drink (including water) will be allowed in the auditorium and gymnasium.



TECHNOLOGY

The use of school technology must be in accordance with the Barbour County Technology Policy 7600. Prescribed penalties for inappropriate use of technology are described in this policy.



PESTICIDE APPLICATION NOTIFICATION

The pesticide application for notification will be sent home with your child on the first day of school. This needs to be completed and returned to school.



LOCKER SEARCHES

A student’s locker may be searched if there are reasonable grounds to suspect that the search will turn up evidence that a student has violated or is violating either the law or rules of the school. Such searches will be conducted in the presence of an adult witness. Furthermore, by accepting a locker a student shall be deemed to have consented to the periodic inspection thereof. The school principal shall retain keys to all lockers in order to affect such inspections.



CANINE ASSISTED LOCKER/FACILTY INSPECTIONS

The superintendent of schools and/or school principal are authorized to arrange for the use of canines that have been trained in the detection of unlawful drugs or explosives to assist in periodic inspections of student lockers, other school facilities areas, classrooms, vehicles or grounds. Any unlawful drugs or explosives that are discovered as a result of a canine assisted inspection may serve as a basis for student disciplinary action under the terms of this policy. Under no circumstances may canines be used to conduct random searches of students. Any inspections conducted under the provisions of this section must be conducted in a manner so as to avoid contact between canines and students.



VEHICLE SEARCHES

A student’s vehicle, while on school property, is subject to search by a teacher or other school official if there are reasonable grounds to suspect that the search will turn up evidence that a student has violated or is violating either the law or rules of the school. Such searches will be conducted in the presence of an adult witness.



BULLYING, HARASSMENT AND INTIMIDATION

No form of bullying, harassment or intimidation will be tolerated at the Philip Barbour High School Complex, in accordance with Barbour County Schools Policy 8400-9.1. Penalties for violations in these areas will be administered as set forth in these policies.



SEARCHES OF STUDENTS

Under ordinary circumstances, the search of a student by a teacher or other school official is permitted if there are reasonable grounds for suspecting that the search will turn up evidence that the student has violated or is violating either the law or rules of the school. The extent of the search must be reasonably related to the objectives of a search and not excessively intrusive in light of the sex of the student and nature of the infraction. However, “strip searches” are not permitted under any circumstances. Any searches of students by school officials will be conducted in the presence of an adult witness. Any contraband property discovered as a result of a search will be confiscated.



ATTENDANCE

Students with the fewest unexcused absences will be the first to schedule during arena scheduling in the Spring; therefore students who attend faithfully will be able to sign up for the classes of their choice.



1988 AMENDMENTS TO STATE MANDATORY ATTENDANCE LAWS

(Source: Senate Bill 14)

A. WV code 18-8-la: Compulsory school attendance shall begin with the school year in which the sixth birthday is reached prior to September one of such year or upon enrolling in a publicly supported kindergarten program and continue to the sixteenth birthday or for as long as the student shall continue to be enrolled in a school system after the sixteenth birthday.”

B. WV code 17B-3-6: “The department (of Motor Vehicles) is hereby authorized to suspend the license of an operator or chauffeur without preliminary hearing upon a showing by its records or other sufficient evidence that the licensee. (10) is under the age of eighteen of this code.”

C. WV Code 18-8-11 “For purposes of this section, withdrawal shall be defined as more than ten consecutive or fifteen days total unexcused absences during a single semester. For the purposes of this section, suspension or expulsion from school or imprisonment in a jail or a penitentiary is not a circumstance beyond the control of such person.”



ATTENDANCE PROCEDURES

· Five unexcused absences in a year = School level notification and conference.

· Five unexcused absences in a year = Referral to County Attendance Director. A meeting will be scheduled with an Administrator or Counselor, County Attendance Director, parent/guardian, and student.

· Additional unexcused absences in a year = Referral to County Attendance Director. County Attendance Director refers violator to Prosecuting Attorney. Prosecutor conferences with violator.



STUDENT ABSENCE PROCEDURE

· Each student will bring a note (absence excuse) signed by a doctor or parent/guardian to the school following each absence of one block or more.

· These absence notes will be submitted to the 1st Block teacher.

· Students will have a one-day grace period to bring in absence notes.



TRUANCY CASES AND UNEXCUSED ABSENCES

Under 18 Years of Age:

First Offense: Notification of parents in writing and referral to county attendance officer depending upon circumstances.
Second Offense: Notification of parents in writing: Referral to county attendance officer for further action in accordance with West Virginia Codes 15-8-1a and 18-8-2 WV Code 18-8-2: School Law of West Virginia.

Any person who, after due notice has been served upon him as hereinafter provided, shall fail to cause a child or children in his legal or actual charge to attend school as hereinbefore provided, shall be guilty of a misdemeanor, and shall upon conviction thereof, be fined not less then fifty nor more then one hundred dollars together with the costs of prosecution, or confined in jail no less than five nor more then twenty days. Every day a child is out of school contrary to the provisions of this article shall constitute a separated offense. Magistrates shall have jurisdiction of offenses under this section constitute a separated offense.



EXCUSED ABSENCES

As outlined in West Virginia County Attendance Policy 4110.10:

A. Illness or injury of the student requiring physician’s verification.

B. Medical/or dental appointment that cannot be scheduled outside the school day when the absence is verified in writing by the physician or dentist.

C. Illness of student verified by parents/guardian not to exceed three (3) consecutive or five (5) total days per semester. Verification by a physician will be required if absences exceed three (3) consecutive days.

D. Illness or injury in family when student absence verified as essential by physician.

E. Calamity, such as fire in the home, flood, or family emergency upon approval by the school principal.

F. Death in the family, limited to three (3) days for each occurrence except in extraordinary circumstances. “Family” defined as mother, father, brother, sister, grandmother, grandfather, aunt, uncle, brother-in-law, sister-in-law, brother’s children, sister’s children, student’s child(ren), or any person living in the same household.

G. Leaves of educational value adhering to these stipulations:
1. Prior approval of school administrator
2. Prior submission and approval of educational plan detailing objectives and activities
3. Leave not to exceed 10 days requires verification of implementation of the education plan upon student’s return
4. Leave to extend more than 10 days requires county board approval
5. School approved curricular or extra-curricular activities.
6. Legal obligation with verification.
7. Failure of bus to run or extremely hazardous conditions.
8. Observance of religious holidays
9. Handicapped student absences should be addressed in accordance with Policy 2419,
Regulations for the Education of Exceptional Students, Section 1.10 Home/Hospital Instructions.
10. Other circumstances deemed excusable by the administration.



UNEXCUSED ABSENCES

Any absence not meeting requirements in Section VI shall be considered an unexcused absence. The Barbour County Attendance Policy can be referenced at 8210-5.1.2.



ARRIVING LATE

Students need to be in class consistently in order for them to be successful. Arriving late has proven to cause academic difficulty when it becomes excessive. Verified Medical and Legal appointments (appointment cards will not be accepted) are exempt from this policy. Consequences are as follows:

· 1st & 2nd time arriving late per term … Will be recorded in WVEIS
· 3rd time or more per term . . . lunch detention

Chronic late arrivals may result in further disciplinary action.

Students arriving late must either be signed in by an adult, have a parental note, or a parent must call and speak to an administrator prior to the student’s arrival at school.

Students can be dropped off at the front entrance of the school in the mornings between 7:00am -7:45am. Students picked up after school by parent/legal guardian is at 2:58pm at the back entrance by the band room.



TARDY FOR CLASS

Students need to be in class in a timely fashion in order for them not to disrupt the learning environment. Arriving tardy for class has proven to cause academic difficulty when it becomes excessive. Consequences are as follows:

o 1st and 2nd tardy in the same class per term – recorded by teacher on discipline referral form.
o 3rd tardy or more in the same class per term . . .lunch detention

Chronic tardiness may result in further disciplinary action.



STUDENT DRIVING

Student driving is a privilege and may be granted by the administration on a merit basis. Application forms will be available in the high school office. Those approved must purchase a school-parking permit at a cost of $20.00 per year. The permit stickers must be prominently displayed according to school guidelines. At the end of the school day, vehicle does not leave the student parking area until all buses have left school grounds Failure to comply will result in the following actions: 1st instance: one week suspension of driving privileges; 2nd instance: suspension of driving privileges for the remainder of the school year. If a student driver leaves school grounds without permission from an administrator, they will automatically lose driving privileges for remainder of the school year.

Students with driving permits may not transport any passengers to or from school unless a request has been approved in advance by an administrator. The request must be submitted in writing from the parents/guardians of all involved students. Driving privileges may be revoked in cases of policy abuse or chronic instances of late arrival (e.g. 1st or 2nd instances of late arrival will result in warnings; 3rd instances will result in a five-day suspension of privileges; 4th instance will result in suspension of privileges for the remainder of the school year.) After 10 unexcused absences, driving privilege will be revoked. When a student becomes ill they will have to be picked up by a parent or legal guardian. They will not be permitted to drive home for the safety of the student.



DISCIPLINARY ACTION PLAN

Responsible student conduct plays a major role in creating a positive school climate, one which is conducive to learning. All students enrolled at Philip Barbour High School will receive a copy of the Barbour County Student Code of Conduct, which follows the West Virginia Department of Education Student Code of Conduct. The Student Code of Conduct is always available for review by students, parents, school personnel, and community citizens. PBHSC has adopted a discipline plan, one that will incorporate the use of Lunch Detention, and Saturday Detention. Questions or comments regarding this information may be directed to the high school administration.


I. PBHSC’s Disciplinary Model calls for eight levels of disciplinary action:

1. Responsible Student Behavior—assigned for Tardies and/or Lack of Materials such as no homework, no textbook, etc. After 2 or more incidents, the teacher will assign Lunch Detention. Note: If a student fails to serve his/her Lunch Detention, Saturday Detention may be assigned.

2. Lunch Detention —assigned for Lack of Cooperation, Classroom Disruption, Disrespectful Behavior, Disobeying Class Rules, Excessive Talking, Inappropriate Comments/Gestures, Willful Disobedience, Horseplay, etc. Note: Failure to serve Lunch Detention could result in Saturday Detention or In-School Suspension.

3. Saturday Detention can be assigned for failure to serve Lunch Detention or in lieu of In-School Suspension. Since no transportation can be provided, parent cooperation is needed in order to implement this disciplinary action.

4. In-School Suspension—assigned for moderate or chronic violations.

5. Out-of-School Suspension—assigned for major violations or for habitual violations of the Student Code of Conduct.

6. Alternative School Placement—an option based upon extreme or unabated chronic violations.

7. Court Intervention—an option based upon extreme or unabated chronic violations, which result in suspensions (unexcused absences by WV Code (18-8-8).

8. Expulsion—an option based upon extreme or unabated chronic violations by official action of the Barbour County Board of Education.

Every effort will be made to contact parents to let them know of any behavior issues resulting in a disciplinary action.


II. PBHSC’s Positive Behavior Support Program rewards students who demonstrate positive behaviors and exhibit faithful attendance.

1. Nine-Week Rewards:

a. Each nine weeks students with no disciplinary entries in their file will be rewarded by having their name put into a drawing for each grade level for a $50.00 Wal-Mart gift card.

b. Each nine weeks students with no unexcused absences will be rewarded by having their name put into a drawing for each grade level for a $50.00 WalMart gift card.

2. Other Rewards: Frequently throughout the school year, all students will be rewarded for positive behavior and faithful attendance with colt character tickets or Canteen dollars, assemblies, guest speakers/performers, concerts, and/or plays.



EXAMPLES OF IN-SCHOOL SUSPENSION OFFENSES

In-school suspension is generally used as the most effective middle level of disciplinary action.

1. Excessive body contact.
2. Leaving the classroom without permission from the teacher.
3. Disrespect toward a teacher, staff member, or administrator.
4. Leaving school property without the permission of an administrator.
5. “Skipping” school (truancy).
6. Chronic or major disruption of class.
7. Bringing/using squirt guns at school.
8. Writing own absence excuse.
9. Second instance of going to automobile without permission during school day.
10. Cursing or using profane language – written or spoken.
11. Throwing snowballs.
12. Using the fire escape or unauthorized exits other than in an emergency.
13. Habitual violations, which result in detention/demerits.
14. Defacing school property.
15. Bringing a vehicle to school without prior permission.
16. Being sent to the office and not seeing an administrator.
17. Any other circumstances deemed necessary by administration



EXAMPLES OF OUT-OF-SCHOOL SUSPENSION OFFENSES

1. Excessive body contact (4th offense or more).
2. Possession of tobacco on school grounds during school hours or school functions.
3. Use of tobacco on school grounds during school hours or school functions.
4. Possession of firecrackers, smoke bombs, etc.
5. Setting off firecrackers, smoke bombs, etc.
6. Having possession or open knife.
7. Lighted cigarette or lighters in the school building.
8. Possession or use of alcohol on school property.
9. Possession or use of controlled substance on school property. The superintendent of schools and the Barbour County Board of Education may impose additional penalties per Barbour County Policy J-22 and the West Virginia Safe Schools Act. Appropriate authorities will be involved for legal action as applicable under the law. Mandatory counseling.
10. Fighting on school grounds.
11. Habitual violations of offenses, which result in in-school suspension.
12. Verbal disrespect directed towards school personnel.
13. Intentionally defacing school property.
14. Any other circumstances deemed necessary in the estimation of the administration.
15. Using profane language in the classroom.

All disciplinary infractions will be handled in accordance with BCS Policy

8400 “Student Code of Conduct.”



DANCE POLICY

1. Eight chaperones must be present – four of who must be certified
PBHSC staff members. The list of chaperones must be presented to
the administration one week in advance of the dance.

2. Attendance at dances will be limited to Philip Barbour High School Complex students and their approved guests of ninth grade level and not over the age of 19.

3. School dances will begin and end promptly at the designated times.

4. No student will enter the dance beyond one hour after the scheduled starting time (unless returning from another approved school activity).

5. Any student leaving the dance will not be permitted to re- enter.

6. Application forms for guest attendance are available through the school office. Only one guest will be permitted per student. Forms are due to the office by the end of the school day prior to the dance.

7. Any student and/or guest who at any time violate any of the regulations governing the school, or indulge in unbecoming behavior, shall be removed from the building at once and will be banned from future dances.

8. The sponsoring organization will contract for security through the local police agency.

9. Appropriate dress will be expected at each dance (following regular school guidelines). More specific standards will be announced as needed.

10. The sponsoring organization shall be responsible for cleaning up the building.


DANCE GUEST PERMISSION FORMS CAN BE PICKED UP IN THE OFFICE PRIOR TO THE DANCE.



PHILIP BARBOUR HIGH SCHOOL COMPLEX
EMERGENCY PROCEDURES

A copy of the fire drill procedures shall be posted in each room.



FIRE DRILL PROCEDURES & EVACUATION

1. The repeated ringing of the fire bell designates a fire alarm.

2. The purpose of a fire drill is to alert the students and all personnel working at the school to the procedures to be followed in case of an emergency.

3. The drills will be conducted in an orderly manner and performed with reasonable speed.

4. All teachers will accompany their groups and use their grade books to check roll after the groups have assembled outside the building. Students are to remain in their respective groups until or unless designated to do otherwise. Attendance will be reported to the principal or assistant principal.

5. Those not in a classroom at the time of an emergency or fire drill shall leave the building at the nearest fire exit in a quiet, orderly manner.

6. Students will be assigned in each classroom to close windows and doors. After performing their assigned duties, these students should join their respective groups leaving the building. Classroom doors should be left unlocked.

7. If lights are on in the building, DO NOT TURN THEM OFF.

8. If one exit is closed or blocked, students should go immediately, quietly, and in an orderly manner to the nearest available exit.

9. Teachers not responsible for a class at the time of a fire drill will help the custodians check restrooms for people who may not be a part of a group leaving the building,



PROCEDURES FOR LEAVING AREAS OF THE BUILDING

Students and personnel in all rooms on the Third Floor will depart through the North Exit (across from the Vocational Wing of the Complex) and assemble near the flagpole at the Vocational Center.

Students and personnel in rooms 202, 203, 204, 205, 225, 226 and 227 on the Second Floor will depart by West Exit on the First Floor at the end of the First Floor Hallway by going down the North Stairs on the second floor. After departing the building students are to assemble across the driveway in the lawn area near the entrance to the facility. Students and personnel in all other Second Floor rooms will depart by the West Main Building entrance by going down the South Stairs on the second floor. The West Emergency Exit Door near room 227 will be used for students unable to use the second floor stairs. This exit use must be coordinated in advance for each period during the day with the school administration. After departing the building students are to assemble across the driveway in the lawn area near the entrance of the main entrance to the facility.

Students and personnel in rooms 109, 112, 116, 136, 137, 139 and 142 on the First Floor will depart by the West Main Building Entrance Exit at the end of the hallway. Students and personnel need to be aware of students departing the facility from the Second Floor by this exit. Students and personnel in all other First Floor rooms will depart by the West Exit at the North end of the first floor. After departing the building, students are to assemble across the driveway in the lawn area near the entrance of the main entrance to the facility. Students and personnel need to be aware of students departing the facility from the Second Floor by this exit.

Students and personnel in Art, Band, Choir, Physical Education and Cafeteria Areas will leave through the Main East Exit (Main Back Entrance to the building) and assemble across the road that runs behind the building.

Students and personnel in all Vocational Center Rooms and Laboratories will leave through the primary direct exterior exits. Secondary exit routes will be identified on charts within each instructional area and will be explained by the respective instructors.

All instructors will have highlighted in yellow on the attached floor plan.



SCHOOL MEAL PRICES

Student Prices: Breakfast Lunch

Reduces: $0.30 $0.40

Regular: $0.70 $1.20

Adult Prices: $2.25 $3.00



AWARDS PROGRAM

This will be announced in the spring and will be scheduled on one day in May.



PHILIP BARBOUR FIGHT SONG

Let’s cheer for Philip Barbour High
Then may her colors ever fly.
And when we play, we give our all throughout the game
We never quit until we’re sure we’ve won our fame.
So, while our standards are the best
We’re sure to stay above the rest.
So, give a cheer (hey) for Philip Barbour’s Blue & White
Cheer the Colts, Cheer the Barbour County Colts.

--Don Hershberger


Proper etiquette is to stand and participate!



ALMA MATER

All Hail to Philip Barbour
Forever we’ll be true
Thru all our joys and sorrows
Still waves the white and blue
We join our hands together
And still we’re ever true
So, Hail our Alma Mater
Hail to you
Yes, Hail dear Philip Barbour
Hail to you

--Janie Daugherty